BYLAWS OF
THE MUSIC TEACHERS OF THE DESERT
ARTICLE I. NAME
The name of this organization is Music Teachers of the Desert, hereinafter referred to as MTOD, an affiliate of District IV and of the California Association of Professional Music Teachers, Inc. and the Music Teachers National Association, Inc.
ARTICLE II. PURPOSES
The purposes of this organization shall be:
1) to raise the standard of music education;
2) to promote the art of music in the Chapter, community and schools by means of artistic and educational activities;
3) to provide means for teachers and students to participate in recitals, workshops, lectures, master classes, student evaluations, competitions, scholarship opportunities, and other programs;
4) to maintain communication between members and with the parent organizations.
ARTICLE III. GOVERNMENT
The Music Teachers of the Desert shall be governed by these Bylaws which shall not conflict with the Constitution and Bylaws of the State association or with the Charter and Bylaws of the Music Teachers National Association, Inc. Every amendment to the Bylaws of the State and/or National association shall become effective and binding on the Chapter.
ARTICLE IV. MEMBERS
Section 1. Classifications. Membership is granted in the classifications of Active, Collegiate, Institutional, Corporate, and Patron upon the payment of MTOD, CAPMT, and MTNA dues.
Section 2. Privileges. Such membership provides opportunities for participation in the activities of the organization, attendance at meetings, receiving a subscription to the newsletters, and with the exception of Collegiate and Patron members, the right to vote and hold office. Membership implies agreement with the Code of Ethics of the Music Teachers National Association.
ARTICLE V. MEETINGS OF MEMBERSHIP
Section 1. Schedule. Meetings of the membership may be called by the President or by three members of the Board of Directors. The Annual Meeting shall be held in May.
Section 2. Quorum. A quorum for the conducting of business is the majority of active members present and voting, of whom at least three must be Executive Board members.
ARTICLE VI. DUES AND FEES
Section 1. Dues. Annual dues for all classifications of membership are determined by the Board of Directors, and are payable along with the National and State dues upon receipt of dues statement.
Section 2. Fees. The Board of Directors may assess fees for participation in workshops, recitals, master classes, and festivals.
ARTICLE VII. BOARD OF DIRECTORS
Section 1. Number. The Board of Directors shall consist of no less than four (4) Directors, including the President, Vice President, Secretary/Treasurer, and all appointed chairs.
Section 2. Powers. Within the limits of these Bylaws, the Directors shall exercise the authority of the organization and determine policies. The Board of Directors may adopt such rules and regulations for the conduct of the organization as shall be deemed advisable. No Director shall encumber the organization financially without prior approval by the Board of Directors.
Section 3. Non-Liability of Directors. The Directors shall not be liable personally for the debts, liability, or other obligations of the organization.
Section 4. Terms of Office. a) Each Director shall hold office for two (2) years. The term of office shall commence July 1. All books of record shall be transferred to the incoming Director by that date.
b) No member may hold more than one office at a time, with the exception of Secretary and Treasurer.
Section 5. Resignation and Vacancies.
a) Any Director may resign effective upon giving written notice to the Board of Directors, unless the notice specifies a later time for the effectiveness of such resignation. No Director may resign if the organization would then be left without a duly elected Director in charge of its affairs, except upon written notice to the State’s District IV Coordinator.
b) Vacancies on the Board shall be filled by appointment of the President with approval of a majority of the Board then in office.
c) A person appointed to fill a vacancy shall hold office until the term expires, or until a successor is duly elected.
Section 6. Compensation. Directors shall serve without compensation except that they shall be allowed and paid their actual and necessary expenses incurred in the performance of their regular duties. Directors may be compensated for rendering services to the organization in any capacity other than Director, such as adjudicator, as approved by the Board.
ARTICLE VIII. MEETINGS OF DIRECTORS
Section 1. Meetings. Meetings of the Directors shall be held at a time and place designated by the Board of Directors.
Section 2. Quorum for Meetings. A quorum shall consist of a majority of the Board of Directors present at the meeting, of whom at least three must be elected officers.
Section 3. Action by Unanimous Written or Oral Consent Without Meeting
Any action required or permitted to be taken by the Board of Directors may be taken by written or oral communication without a meeting if all members of the Board shall consent to such action. Such consents shall be recorded by the Secretary and filed with the minutes of the proceedings of the Board and shall have the same force and effect as the unanimous vote of the Directors.
ARTICLE IX. EXECUTIVE BOARD
Section 1. Members. The Executive Board shall consist of the elected officers and shall meet at the call of the President.
Section 2. Authority. Any action deemed necessary and proper by the Executive Board on behalf of MTOD is subject to approval of the Board of Directors.
Section 3. Quorum. A quorum is a majority of the Officers.
ARTICLE X. NOMINATING COMMITTEE
The President shall appoint a Nominating Committee Chair in February every second year, who in turn will appoint two additional members to the Committee. The slate of officers will be presented to the Board of Directors in April, and also will be published in the MTOD newsletter following the April Board meeting.
ARTICLE XI. ELECTIONS
Section 1. Elections. At the Annual Meeting of the general membership in May every second year, the Nominating Committee will present names of candidates for the offices of President, Vice President, Secretary and Treasurer.
Section 2. Nominations. In addition to the slate of officers as presented by the Nominating Committee, nominations may be made from the floor, provided the consent of the nominee has been obtained.
Section 3. Ballot. In the case of more than one name for an office, the vote will be by written ballot. The President shall appoint tellers who will distribute, collect, and count the ballots reporting the results to the Secretary. A majority of votes cast constitutes an election.
Section 4. Installation. Installation of officers shall be held in June at a time and place to be determined by the Board of Directors.
Section 5. Term of Office. Each officer is elected for a term of two years. Any officer may serve a second consecutive term if elected. No officer, with the exception of Secretary and Treasurer, may hold the same office for more than two consecutive terms. A Past President may not hold the office of President again until six years following completion of the last term of office.
ARTICLE XII. OFFICERS
Section 1. Number of Officers. The officers of this organization shall be President, Vice President, Secretary, and Treasurer. Neither the Secretary nor the Treasurer may serve concurrently as President. Other officers may be elected as deemed necessary.
Section 2. Removal. Any Officer may be removed by a majority vote of the Board of Directors at any time.
Section 3. Duties of the President.
a) The President shall be the Chief Executive Officer of the organization and shall, subject to the control of the Board of Directors, supervise the affairs of the organization. He or she shall preside at all meetings of the Board of Directors. Except as otherwise expressly provided by these Bylaws, he or she shall, in the name of the organization, execute such contracts, checks, or other instruments which may be authorized by the Board of Directors.
b) The President shall appoint all committee chairs subject to approval of the Board of Directors.
Section 4. Duties of the Vice President.
a) The Vice President shall serve in the absence of the President. In such case, the Vice President has all the authority of the President.
b) The Vice President shall act as Program Chair for the organization.
Section 5. Duties of the Secretary. The Secretary shall:
a) Certify and keep in the Secretary’s book the original, or a copy, of these Bylaws as amended or otherwise altered to date.
b) Keep a book of minutes of all meetings of the Board of Directors, recording therein the time and place of holding, whether regular or special, the names of those present or represented at the meeting, and the proceedings thereof.
c) Prepare, publish and distribute the organization’s official news bulletin.
d) Handle all correspondence of the Board of Directors and be responsible for the mailing of notices and/or invitations as directed by the Board of Directors.
Section 6. Duties of Treasurer. The Treasurer shall:
a) Have charge of, and be responsible for, all funds of the organization, and deposit all such funds in the name of the organization in such banks, or other depositories as shall be selected by the Board of Directors.
b) Disburse, or cause to be disbursed, the funds of the organization as may be directed by the Board of Directors. A valid receipt must accompany any request for disbursement of funds.
c) Receive and give receipt for monies due and payable to the organization from any source.
d) Keep and maintain adequate and correct accounts of the organization’s business transactions, including accounts of its liabilities, receipts, disbursements, gains and losses.
e) Render to the Board of Directors at each Board meeting, or whenever requested, an accounting of all financial transactions as Treasurer and the financial condition of the organization.
f) Submit a complete Treasurer’s report annually to the President, District IV Coordinator and to the CAPMT Treasurer.
g) File, or cause to be filed, such annual Federal and State tax returns as may be required.
h) An audit shall be made within thirty (30) days of the close of the fiscal year.
ARTICLE XIII. PARLIAMENTARY PROCEDURES
Meetings of the Board of Directors and the general membership shall be governed by the current Robert’s Rules of Order insofar as such rules are not inconsistent with or in conflict with these Bylaws, or with provisions of the law.
ARTICLE XIV. COMMITTEES
Section 1. Formation. Committees may be formed as necessary. The Chair of any committee becomes a member of the Board of Directors.
Section 2. Ad Hoc Committees. Committees for specific purposes or activities may be designated from time to time by resolution of the Board of Directors. Chairs of such committees shall be appointed by the President and approved by the Board of Directors. Members of such committees may be appointed by their respective Chair in such number as the Chair deems advisable, unless otherwise provided by the Board of Directors in its resolution designating such committee.
Section 3. Removals. The Chair or any member of any committee may be removed from the committee by the person authorized to appoint that member whenever in the judgment of the person who appointed him or her the organization will be best served by such removal.
ARTICLE XV. FISCAL YEAR
The fiscal year of the organization shall be July 1 to June 30.
ARTICLE XVI. AMENDMENTS
These Bylaws maybe altered, amended or repealed and new Bylaws adopted as follows:
a) By vote of a majority of the Board of Directors present at any meeting of the Directors, or
b) By written consent of all Directors without a meeting provided that amendments to be considered have been submitted to each Director in writing thirty (30) days prior to vote.
ARTICLE XVII. DISSOLUTION
Dissolution may be achieved by a majority vote of the Board of Directors. After all debts have been satisfied, all remaining funds shall be distributed to CAPMT District IV Treasury.
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Revised April 2008
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